Fact: companies report up to 162% ROI within three years and an average payback in seven months after moving payroll and people processes to a unified cloud platform.
This article introduces DynaPay Human Resources & Payroll for Microsoft Dynamics 365 Business Central, an AL-native solution that brings payroll, core records, workflows, notifications, and attachments into one system.
Built inside Dynamics 365 Business Central, the platform keeps data consistent and cuts the cost of stitching multiple tools together. Cloud and mobile access mean managers get faster cycles and fewer admin bottlenecks.
Targeted at organizations operating in the Kingdom, the suite adds localized compliance, analytics via Power BI, and out-of-the-box workflows that reduce vendor sprawl. Learn more about localized options and integrations at HR software in KSA.
Key Takeaways
- All-in-one build: payroll, core records, and notifications inside Dynamics 365.
- Fast ROI: documented payback in months and strong three-year returns.
- Localized control: compliance and audit-ready reporting for KSA operations.
- Less friction: fewer systems, fewer errors, faster decisions.
- Mobile access: cloud delivery and dashboards for managers and staff.
Why Cloud-Based ESS Matters Now for Saudi HR Teams
Cloud-delivered ESS shortens cycles and reduces routine friction for fast-scaling organizations. By giving employees anytime access to payslips, leave balances, and status updates, teams cut back-and-forth on leave requests, attendance clarifications, and payslip distribution.
Managers benefit from clear routing and faster approvals. Centralized workflows save time across approvals and allow management to see accurate attendance and headcount data for better decisions.
- Distributed teams: cloud delivery ensures consistent processes and access across regions and sites.
- Compliance: integrated records and audit trails support GOSI, Qiwa, Muqeem, Madad integrations plus Arabic and Hijri calendar needs.
- Helpdesk relief: routine updates and document requests move to self-serve tools, reducing volume and response time.
When ESS ties directly into payroll inside Dynamics 365 Business Central, errors drop and payroll inquiries close faster. That alignment builds trust, improves the employee experience, and creates a foundation for continuous improvement.
Learn practical benefits in this short guide on five ways DynaPay simplifies payroll.
Employee Self-Service KSA, HR Software Saudi Arabia, DynaPay Portal
A mobile-first hub brings profile updates, payslip downloads, and leave requests into one quick workflow.
Mobile, Arabic, and always-on
The portal delivers a mobile interface with Arabic UI and responsive screens. Staff get secure access to payslips, tax forms, and notifications from any device. That mobility matches daily routines and reduces time lost to paper handling.
Reduce workload with self-serve tools
People can securely update employee data, banking, and emergency contacts. Changes sync instantly across the core system, removing duplicate entry and errors.
Leave and attendance tracking lets users submit leave requests, view balances, and follow approval workflows without email chains. Managers see consolidated requests and act from anywhere.
Drive engagement with transparency
On-demand payslip downloads and document retrieval lower admin tasks and improve the user experience. Real-time status notifications and simple reporting keep everyone informed about approvals and pending actions.
- Push notifications and consistent workflows reduce manual follow-ups.
- Performance communications surface in the same place as attendance and payroll.
- A unified solution creates a single source of truth for records and approvals.
DynaPay for Dynamics 365 Business Central: An Integrated HR & Payroll Core
Bringing payroll, records, and finance into one Business Central environment creates a single source of truth for operations and accounting. This integrated platform captures data at entry, applies business rules, and routes approvals with native workflows and notifications.
Single Platform Advantage
The single platform posts payroll transactions directly to accounting, removing reconciliation gaps and manual file transfers.
Finance benefits from one-click GL posting of payroll journals, so month-end closes faster with fewer re-runs.
AL-Native Extensibility
The AL-native build includes workflows, notifications, and document attachments out of the box. That reduces custom build costs and accelerates time-to-value.
Power BI Dashboards and Reporting
Power BI integration delivers visual dashboards for organization charts, staff on leave, and payroll summaries.
Centralized data means HR and finance share consistent datasets for reliable reporting and better management decisions.
“One integrated system reduces vendor sprawl and gives managers clearer visibility into headcount, costs, and utilization.”
- Out-of-the-box attachments support audit readiness and document controls.
- Standardized features consolidate tools and simplify support models.
- Role-based security in Business Central protects sensitive records across workflows.
Learn more about integrated payroll and accounting alignment with this guide on Dynamics 365 BC payroll.
Payroll Automation Built for KSA Operations
Built for local operations, the payroll engine handles complex calculations and compliance automatically. It removes spreadsheets and manual rules so teams can focus on exceptions and analysis.
Formula-driven calculations
Formula-driven calculations automate overtime, allowances, deductions, and absence handling. These rules deliver consistent results and cut human error.
One-click processing and GL posting
One-click payroll processing calculates pay for all staff at once. Simultaneous runs allow different pay cycles to run side-by-side without extra setup.
Direct GL posting sends payroll journals to the accounting general ledger with a single action. That tight link speeds close cycles and reduces reconciliation work.
WPS and GOSI readiness
The solution produces WPS-compliant SIF files and supports GOSI exports. Built-in validations lower the risk of failed submissions and ensure ongoing compliance.
Payslips and secure access
PDF payslips and salary reports are generated automatically. Employees get clear access to payslip breakdowns, which reduces inquiries and builds trust.
- Audit-ready reports and structured outputs support internal and external reviews.
- Centralized data improves reconciliation and variance analysis for controllers.
- Faster, more accurate processing increases managerial confidence in pay timeliness.
Time and Attendance That Feeds Directly into Payroll
Real-time attendance tracking reduces disputes and speeds up payroll processing for mixed schedules.
Shift, overtime, and multi-cycle support handle complex work patterns across the workforce. The system applies overtime rules and shift differentials automatically so calculations reflect actual time worked.
Shift patterns and mobile clock-ins
Mobile check-in/out lets field and hybrid teams record time from any location. That immediate time capture cuts manual entry and gives managers prompt visibility.
Automated alerts and exception handling
Automated alerts flag missed punches, overlaps, or unusual overtime. Alerts prompt managers to act quickly, preventing downstream payroll discrepancies.
- Approved attendance and leave flow directly into payroll processing to minimize rework.
- Tracking and data capture at source reduce duplicate entry and improve auditability.
- Multi-cycle support runs different pay groups together without extra setup.
- Workforce insights on punctuality and overtime inform smarter scheduling.
Integration with payroll and leave modules makes timekeeping a seamless part of end-to-end processing. Learn about native Business Central connectivity at Dynamo for Dynamics 365 FO.
Recruitment and Applicant Tracking to Accelerate Hiring
Speed hiring by linking job posting, screening, and onboarding on one connected platform. This unified flow moves candidates from application to start date with fewer handoffs and less duplicate entry.
Centralized candidate profiles keep resumes, notes, and interview outcomes in one place so recruiters and hiring managers see the same current data.
Centralized candidate profiles and automated communications
The system automates job distribution to major boards and uses intelligent resume screening to surface qualified talent fast. Consistent, branded messages and auto scheduling improve the candidate experience.
From job posting to onboarding within one connected platform
Analytics track time-to-hire and conversion rates so teams refine sourcing and selection with real reporting. When a hire is approved, the candidate transitions into onboarding with no duplicate data entry.
- Governance: permissioned access, templates, and audit-ready records for organizations.
- Cross-team visibility: recruiters, managers, and people operations share the same candidate data.
- Early readiness: attendance and payroll settings can be configured before start date to speed first payroll runs.
“A connected recruitment pipeline turns routine tasks into time saved for strategic interviewing.”
Onboarding and Offboarding Workflows that Reduce Risk
A consistent welcome and exit process reduces risk and speeds new hires to productive work. Automated workflows standardize documents, task lists, and system changes so nothing is missed during transitions.
Digital document automation and task tracking
Onboarding checklists digitize offer letters, contracts, ID capture, and policy acknowledgments. Documents are auto-generated and stored with retention markers to meet compliance and record requirements.
Task assignment and reminders ensure managers, IT, and operations complete their responsibilities on time. Built-in tracking shows status at a glance so teams fix bottlenecks fast.
IT deprovisioning triggers to protect systems and data
Offboarding triggers remove access, archive accounts, and log deprovision steps. This reduces residual access risks and protects sensitive data across integrated systems.
- Integration with core records keeps data consistent throughout the lifecycle.
- New hires complete forms before day one to speed time-to-performance.
- Dashboards provide real-time tracking for managers and compliance teams.
“Automated onboarding and offboarding safeguards both people and the organization by design.”
Compliance and Localization for Saudi Arabia
Aligning systems to local filing rules and calendars prevents costly rework and regulatory risk.
Integrations and standard reporting
The solution produces WPS SIF files and supports GOSI exports to simplify submission. Exports also map to Qiwa, Muqeem, and Mudad formats so teams avoid manual reformatting.
Standardized reports reduce errors during recurring filings and help organizations meet tight requirements with predictable outputs.
Arabic UI and calendar localization
An Arabic interface, Hijri calendar support, and local public holiday calendars ensure accurate scheduling. These elements lower training friction and improve daily scheduling accuracy.
Policy-aligned leave and audit controls
Leave management maps to local labor rules and company policies so balances and approvals stay compliant. Linked document controls track expiry dates and surface alerts for audits.
- Integrated attendance flows into payroll processing to cut discrepancies.
- Role-based access and permissions protect personal and payroll data.
- Codified workflows give management consistent, auditable processes that reduce penalties and delays.
Core HR Data, Documents, and Dashboards in One Place
Centralized core records put personal, compensation, and compliance details in a single, searchable system. This approach ensures accuracy and removes the need to reconcile scattered spreadsheets and folders.
Centralized records with expiry reminders and alerts
The core module consolidates employee data—personal profiles, compensation, qualifications, and immigration documents—so every field is up to date.
Automated expiry reminders flag passports and visas before they lapse. Alerts reduce compliance risk and costly last-minute fixes.
Visual oversight and quick actions
Power BI dashboards visualize organization charts, staff on leave, and live HR metrics for rapid oversight.
Attendance indicators appear on the same views, helping management plan coverage and adjust schedules proactively.
- Document tracking and attachments keep contracts and IDs with the right record.
- Standardized fields and templates support audit trails and governance needs.
- Role-based access protects confidential files while enabling fast approvals and reviews.
Reporting shortcuts draw from current data to produce reliable summaries for finance and operations. Centralized records cut re-entry, lower errors, and let managers find what they need instantly.
Analytics and Reporting for Finance and HR Leaders
Actionable analytics turn raw payroll numbers into clear priorities for finance and people leaders. This section shows how integrated reporting and dashboards inside Business Central and Power BI drive faster, evidence-based decisions.
Departmental payroll breakdowns, headcount trends, and compliance reports
Reporting packs break payroll down by cost centre, grade, designation, and location so teams spot variance and trend shifts fast.
Dashboards visualize headcount trends, attrition, and leave usage. Managers use these views to plan staffing and reduce unexpected overtime.
- Detailed packs: finance and people teams get variance and trend analysis for tighter forecasting.
- Drill-through tools: jump from dashboards to transaction-level data for audit and validation.
- Attendance insights: trend absence patterns to anticipate capacity gaps and adjust schedules.
- Performance linkage: connect outcomes to cost, productivity, and retention for clearer business metrics.
Power BI democratizes insights while maintaining governance through role-based permissions. Integrated processing removes manual consolidation, improving reporting efficiency and period-end reliability.
For teams evaluating payroll reporting tools and centralized processing, see this guide on payroll software in KSA to compare capabilities and rollout considerations.
How DynaPay Compares for Saudi Businesses
Choosing a native Business Central approach reduces the need for bolt-on tools and keeps data consistent across functions.
All-in-one HRMS depth plus native Dynamics 365 Business Central synergy
The AL-native build unifies payroll, core records, recruitment, and onboarding inside one platform. That tight integration avoids handoffs between separate systems and lowers reconciliation risk.
Cloud, mobile, and tailored experience for local organizations
Cloud delivery and mobile access give managers fast approvals and staff reliable access to payslips and schedules from any device. Localized UI and compliance-aware workflows support workforce complexity at scale.
- Features breadth: ESS, time and attendance, recruitment with applicant tracking, and reporting in one package.
- Accounting integration: payroll posts directly to GL for audit-ready finances and faster closes.
- Management advantages: one vendor, unified support, and Microsoft-aligned updates reduce total cost of ownership.
“A single, integrated solution cuts cycle time and gives leaders better insights for planning.”
Conclusion
A single, localized platform reduces risk and gives managers timely visibility for decisions.
This AL-native solution unifies payroll, core records, time and attendance, recruitment, onboarding, and offboarding into one trusted system. Automation speeds payroll processing with WPS and GOSI-compliant outputs and one-click journals to accounting.
Staff gain direct access to payslips and leave details, saving time and lowering support requests. Managers see dashboards and reports that improve performance planning and operational efficiency.
Localization—Arabic UI, Hijri calendar, and local holiday support—drives adoption and fewer mistakes. For teams evaluating options, consider Dynamo Payroll for Dynamics 365 as the platform to meet present needs and scale operations.
Dynamics Business Solutions (DBS) is certified Microsoft Dynamics partner in UAE; we take pride in our ability to develop and deploy the right business solution that matches global client’s requirements. DBS has developed in-house state-of-the-art solutions for HR and Payroll, Dynamo and DynaPay on top of Microsoft Dynamics 365 FO and Business Central respectively. These solutions cater to all business needs of HR and Payroll departments. We provide best services and support to our clients.
To know more, speak to our expert at Riyadh: +966 595071619 Dubai: +971 4 447 5525 Jeddah: +966 508162072 or inbox us your query at ask@dbsksa.com OR visit www.dbsksa.com
FAQ
What features help boost engagement in Saudi companies using cloud-based ESS portals?
Cloud portals offer mobile access, Arabic UI, real-time updates, payslip downloads, leave requests, and document storage. These tools speed approvals, improve transparency, and let managers and staff interact from any device, increasing responsiveness and job satisfaction.
Why is a cloud-based portal important for HR teams in Saudi organizations now?
Cloud portals centralize workforce data, reduce manual tasks, and enable remote access for distributed teams. They improve compliance with local regulations, streamline payroll and time tracking, and free HR to focus on strategy rather than routine processing.
How does the solution support Arabic language and local work patterns?
The platform provides Arabic UI, Hijri calendar options, local public holiday settings, and shift/overtime configurations tailored to Saudi schedules. This localization ensures accurate leave calculations, attendance handling, and better user adoption across the workforce.
How does the integrated solution combine HR, payroll, and finance?
Built inside Dynamics 365 Business Central, the system links personnel records, payroll calculations, and general ledger posting. This single-platform approach reduces reconciliation effort and provides consistent data for payroll processing and accounting.
What payroll automation capabilities are included for KSA operations?
The payroll engine uses formula-driven calculations for overtime, allowances, and deductions. It supports one-click pay runs, GL journal posting, structured Wage Protection System exports, and GOSI reporting to meet local compliance needs.
Can time and attendance data feed directly into payroll?
Yes. Mobile check-in/out, shift templates, and exception alerts feed validated hours into payroll calculations. This reduces manual timesheet entry and ensures accurate pay for multi-cycle and variable-shift patterns.
How does the recruitment module speed up hiring?
The applicant tracking system centralizes candidate profiles, automates communications, and links job adverts to hiring workflows. It shortens time-to-hire by moving candidates from posting to onboarding within the same platform.
What onboarding and offboarding controls reduce organizational risk?
Automated onboarding checklists, digital document capture, and task assignments ensure hires complete requirements quickly. Offboarding triggers revoke system access and initiate asset returns, protecting data and simplifying audits.
How does the system ensure compliance with Saudi labor regulations?
The solution produces compliant reports and integrations for GOSI, WPS, Qiwa, Muqeem, and Mudad. Policy-aligned leave rules, auditable document controls, and configurable workflows help maintain legal and payroll accuracy.
What reporting and analytics are available for leaders?
Built-in dashboards and Power BI reports show payroll summaries, departmental costs, headcount trends, and compliance metrics. Finance and HR leaders gain actionable insights for budgeting, forecasting, and operational decisions.
How are core personnel records and documents managed?
The system centralizes personnel data, stores digital documents with expiry reminders, and provides alerts for certifications and contract dates. This reduces administrative overhead and prevents missed renewals.
Is payslip access and payroll transparency available to staff?
Yes. Employees can securely download payslips, view pay breakdowns, and access leave balances through the portal. Transparent pay information reduces queries and improves trust between staff and management.
What integrations are supported for accounting and external services?
Native integration with Dynamics 365 Business Central ensures seamless GL posting and accounting reconciliation. The platform also supports exports and feeds for government portals and third-party attendance or ID services.
How does the platform handle security and data protection?
The solution enforces role-based access, audit trails, and encrypted storage for sensitive records. IT controls and deprovisioning workflows help protect systems during offboarding and reduce exposure to unauthorized access.
What benefits do managers see from using this integrated platform?
Managers gain approval workflows, team dashboards, absence tracking, and performance visibility. These tools reduce administrative burden, speed decision-making, and improve workforce planning.
How does payroll handle complex pay elements like allowances and deductions?
Payroll uses configurable formulas and rule sets to calculate allowances, variable deductions, and overtime. Administrators can model pay rules to match company policies and local statutory requirements with precision.
Can the platform scale for growing organizations and multiple entities?
The cloud architecture supports multi-entity setups, cross-company reporting, and role segregation. It scales with headcount and supports centralized control across branches or legal entities.
What is required to get started with implementation?
Typical steps include requirements mapping, configuration of payroll rules and local settings, data migration of personnel records, integrations with finance systems, and end-user training for managers and staff.
